Privacy and Data Protection

Data Processing Statement

Education Swanage Limited (Operating as the Swanage School)

Description of processing

The following is a broad description of the way the Swanage School processes personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have received, check any privacy notices provided, view the school’s Data Protection Policy (see policies) or contact the school’s Data Protection Officer.

Reasons/purposes for processing information

We process personal information to enable us to:

  • provide education, training, welfare and educational support services
  • support and manage our employees and volunteers
  • maintain our own accounts and records
  • administer school property
  • carry out fundraising activities

We also use CCTV and biometric systems to maintain security.

Type/classes of information processed

We process information relating to the above reasons/purposes. This information may include:

  • personal details
  • goods and services
  • family, lifestyle and social circumstances
  • vetting checks
  • disciplinary and attendance records
  • financial details
  • education and employment details
  • visual images, biometrics

We may, where processing is necessary for the purpose of carrying out our employment and safeguarding obligations also collect, hold and share sensitive data including:

  • physical or mental health details
  • racial or ethnic origin
  • religious or other beliefs of a similar nature
  • political opinions
  • sexual life/ gender orientation
  • trade union membership
  • offences and alleged offences (including criminal proceedings and outcomes)

Who the information is processed about

We process personal information about our:

  • students
  • employees and volunteers
  • trustees and members of the trust
  • sponsors and supporters
  • suppliers
  • enquirers and complainants
  • individuals captured by CCTV images

Who the information may be shared with

We sometimes need to share the personal information we process with the individual themselves and also with other organisations. Where this is necessary we are required to comply with all aspects of General Data Protection Requirements (GDPR). What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons.

Where necessary we share this information with:

  • family, associates and representatives of the person whose personal data we are processing
  • educators, careers and examining bodies
  • other school boards
  • current, past or prospective employers
  • central and local government
  • healthcare professionals
  • social and welfare organisations
  • police forces
  • courts and tribunals
  • security organisations
  • suppliers (including professional advisors)
  • voluntary and charitable bodies
  • press and the media
  • financial organisations

Transferring information overseas

Personal information will be held and processed securely and will not be transferred outside the European Economic Area (EEA) except to those countries or international organisations which are deemed suitable by the ICO).

Status of this Data Processing Statement

This Statement was last reviewed in May 2018.

Our Privacy Notices

Contact Details for Data Enquiries

Please send enquiries to

[Our forms are currently being updated and will be uploaded shortly].

  • Request for Data (please print and use this letter to make a Subject Access Request)
  • Permission for Data (example of form we use for student consent)

How the Department for Education uses your Data

An explanation of how the Department for Education uses student data.

Our Policy

The School's Data Protection Policy can be found on the policies page.